This statement applies to claraventurelabs.com and the website of Clara Venture Labs and related online activities. This privacy statement provides information to external data subjects who are not engaged or employed by Clara Venture Labs, where the data subjects provide us with personal data, or we collect data as part of our normal business operations, from a third-party service provider, contract partner, public sources, previous employers or organizations, trade fairs, or communications channels such as e-mail.Clara Venture Labs operates the claraventurelabs.com website and is the controller for the processing of personal data generated from using the site, as well as several of the processes described below.
How and why we use personal data
When you visit our website
When you interact with us
When you contact us, such as for business relations or interests, selling or ordering products and services or in relation to projects, media or investor contacts, supplier relations, sponsorships, or sign up for an event, we collect your name, e-mail address, phone number, country/location, job title, customer relationship management data, and any other information that you wish to provide to us in order to enable us to meet your request or interest, provide support, or comply with contractual obligations or prepare to enter into a contract. When required due to legal or regulatory requirements, or internal standards, we also process personal data such as information related to human rights verifications, possible conflicts of interest, gifts and hospitality information and general legal compliance.
The legal basis for such processing is either your directly obtained consent or our legitimate interest in processing the information due to our business needs as part of our operation when these interests are not overridden by your rights to data protection. Where we rely on consent, you are free to withdraw this at any time. Should you wish not to receive any communication from us, please send an e-mail to email@example.com and we will honor your request.
When we market and maintain our business relationship
Clara Venture Labs provides marketing material and sends out communications and invitations to existing, inactive, or prospective customers, as well as other business contacts. If you are an existing customer, we rely on our legitimate interest to send out marketing information. For other categories of customers or business contacts we rely on your consent as legal basis. You are free to withdraw your consent at any time by sending an e-mail to firstname.lastname@example.org.
When you apply for a job
When you apply for a job at Clara Venture Labs, we use a recruitment system and job application portal operated by an external service provider on our behalf, for processing and handling your job application. The service provider may collect your general identification and contact information, gender, CV, information about your education, competencies and skills, career and work history, job certificates, work permit, references and other relevant background information. Although the personal data is collected through the service provider’s system, only Clara Venture Labs has access to this personal data. For some positions a background check and credit check might be performed by a third-party service provider. You might also be asked to undergo psychometric tests and/or competency assessments.
We use this information in order to determine your eligibility for the job and select the right candidate for the position in question. With your consent, we may also retain your data for the purposes of identifying you as a potential candidate for future suitable vacancies and/or to inform you of future suitable vacancies.
The legal basis for processing and storing your job application, CV and related information is your consent and that the processing is necessary in order to take steps at your request prior to entering into a contract. You can withdraw your consent or update your information at any time through the external service provider or by using the contact information available in the job application portal.
When you blow the whistle or use our Ethics helpline
Please see the whistleblower policy for more information about how we handle your personal data when you submit a report through our whistleblowing channel.
When we conduct Integrity Due Diligence investigations
When determined necessary, in order to assess integrity and compliance risks associated with proposed or current business partners, Clara Venture Labs will effectuate Integrity Due Diligence (IDD) investigations. This includes collecting information from yourself, publicly available sources or data collected by external IDD providers.
The personal data collected and processed may include data such name, date of birth, country of residence/origin/affiliation, contact information, family/marital status and family ties, business ties and other corporate affiliations, academic and professional background and track-record, links to illegal or unethical conduct, political position, public exposure, possible sanction listings, ownerships, relevant memberships, legal claims and reputational issues. Other details, such as social security number or passport number may be included in the identification process of a subject, to ensure correct identification.
Further, in an IDD we may also process name and if any of your close family relations are related to public authorities or are publicly exposed persons. The legal basis is to comply with legal obligations, pursue our legitimate interests and to establish, exercise or defend legal claims.
When we rent out facilities
When Clara Venture Labs is renting out property, we process personal data about the personnel of the tenants. Such data will typically include name, e-mail address, company and title. We do this to provide contractual services, secure and maintain the property and personnel according to applicable standards, and to improve how we deliver our responsibilities and services. For these purposes, Clara Venture Labs will be the controller of the personal data when determining the purposes and mean of processing. We will not process your data for any other purpose. The legal basis for processing such personal data is our interest in renting out the property and delivering the agreed contractual services.
You should contact your employer when renting property from Clara Venture Labs if you have questions relating to transfer of your personal data from the employer to Clara Venture Labs under the facility agreement.
When we safeguard and protect
Clara Venture Labs has implemented various safety and security measures where we process personal data. We do this to safeguard against illegal or unauthorized access to areas, to protect and secure people, buildings, systems, technology, rights, processes or equipment. Our safety measures include camera surveillance, IT logs, physical surveillance, identity checks and access control. The categories of personal data we collect and process, may include contact information, identity information, role and employment data, CCTV images, data and time logs, location logs, vehicle registration number etc. depending on the different security measures.
The purpose of the processing is to ensure compliance to legal and contractual obligations, as well as secure and protect personnel and visitors, secure property, technology and equipment and provide support and safeguarding during critical situations. The legal basis for such processing is your consent; our legitimate interests in safeguarding of our employees, properties and business operations and any applicable legal and contractual requirements. Where we rely on your consent to retain data, you may withdraw your consent at any time.
When delivering safety and security services to third parties, we provide a separate Privacy Statement for such services providing more details about our processing of personal data for such purposes.
Sharing of personal data
We will not share your personal data with third parties except for in circumstances where such sharing is necessary as part of our regular business operations or to provide our services and support to you.
Occasionally we use external third-party service providers for delivering services on our behalf and on our instructions as set out in a data processing agreement with the relevant service provider. We use such service providers for example for, security services, investigations, consultancy purposes, hiring services (temporary work arrangements) recruitment services, financial services, facility management services, parking services, IT services, communication services and integrity due diligence services. In such instances we may share your personal data with such parties to the extent necessary to perform such work.
We will not disclose your personal data to third parties for the purposes of allowing them to market their products or services to you.
In the event that we sell or buy any business or asset, we may disclose your personal data to such prospective buyers or sellers, such as in the case of joint ventures. We may further share your personal data with third parties, organizations or individuals to the extent necessary to protect and defend Clara Venture Labs (including enforcing any applicable terms and conditions). The legal basis for such processing is that the processing is necessary for achieving our legitimate interest in being able to execute such sale or purchase.
When required by law, regulation, legal process or an enforceable governmental request, we may share your personal data for legal reasons within the Clara Venture Labs Group and to public authorities or governments but only to the extent we are required to do so.
Transfer of personal data
When sharing personal data to other parties as described above, we sometimes need to transfer personal data to a country outside the European Economic Area (EEA) in order to be able to fulfil one of the purposes set out in this Privacy Statement.
We will not transfer personal data to a third country outside of the EEA that does not provide adequate protection of personal data unless appropriate safeguards are applied, or the transfer otherwise takes place in accordance with applicable data protection legislation.
Security of processing
We will process your personal data securely and will apply and maintain appropriate technical and organizational measures to protect your personal data against accidental or unlawful destruction or accidental loss, alteration, unauthorized disclosure or access, in particular where the processing involves the transmission of data over a network, and against all other unlawful forms of processing. Access to personal data is strictly limited to personnel of Clara Venture Labs and its controlled business units and affiliates who have appropriate authorization and a clear business need for that data.
Retention and deletion of data
Your personal data will be retained as long as necessary to fulfil the legitimate purpose(s) for the processing and as long as required by law. If you or your employer have a contractual relationship with us, any personal data relating to you will be retained as long as necessary to enable us to fulfil our obligations relating to that contractual relationship.
If you apply for a job through our website, we will retain your personal data for one year from the position is filled, and delete it thereafter, unless you request us to retain it for a longer period of time in order to notify you of similar job offerings. If you consent to certain processing, we store your personal data until you withdraw your consent or once the personal data is no longer necessary for achieving the purpose of the processing.
Your rights as a data subject
You have the right to request access to and rectification of any information we have collected about you through your use of the website and its online functionalities. To help us keep your personal data updated, we advise you to inform us of any changes or discrepancies.
You also have the right to erasure and restriction of processing in some instances. You may have a right to receive personal data concerning you in a machine-readable format and to forward the data to another party (data portability), provided that certain conditions are met.
You also have the right to object to the processing, including if the processing is for marketing purposes. In order to object to processing, please contact the email@example.com. To exercise your rights as a data subject, or if you wish to make a complaint regarding our compliance with this Privacy Statement, please contact firstname.lastname@example.org.
You have a right to complain to the Norwegian Data Protection Authority, but we encourage you to first contact Clara Venture Labs, before filing such complaint.
Privacy statements of third parties
This Privacy Statement addresses the collection, use and disclosure of personal data by Clara Venture Labs as described above. This Privacy Statement does not address or govern the privacy practices adopted by third parties on third-party websites or in relation to third-party services that may be accessible through use of the website. Although we try only to link to websites that share our high standards for privacy, we are not in any way responsible for the content or the privacy practices employed by third-party websites or third-party services. We encourage you to familiarize yourself with the privacy policies applicable to such websites or services prior to providing them with your personal data.
Governing law and jurisdiction
This Privacy Statement and the claraventurelabs.com website is governed by Norwegian law, and the Hordaland District Court shall be the legal venue with exclusive jurisdiction over any dispute arising from your use of this website.
Changes to this privacy statement
We may update this Privacy Statement from time to time. If such updates are minor and do not have a material meaning for your rights or the way we use personal data, we may make such changes without posting a specific notice on our website. We encourage you to review this Privacy Statement on a regular basis to familiarize yourself with the latest updates. If we make material changes to this Privacy Statement that may affect your rights or the way we use personal data, we will provide a specific notice on our website.
How to contact us
If you have any questions or comments relating to this Privacy Statement or want to exercise your rights, please contact us at claraventurelabs.com.